Sound familiar?
Across many sites, small errors add up.
Service charges get paid unchecked.With clearlea.se: Every statement captured down to the line item and checked against the lease and the previous year.
Index letters get waved through.With clearlea.se: Every adjustment checked against the indexation clause before you pay.
Options hide in amendments.With clearlea.se: Option and termination deadlines from every document, in the cockpit with the person responsible.
The energy audit ties up the whole team.With clearlea.se: Consumption and CO2 cost allocation captured from every statement, audit-ready for each site.
The Excel list goes stale the moment someone goes on holiday.With clearlea.se: Deadlines and data update with every document, no matter who is in.
Many countries, no central view.With clearlea.se: One data model for every site, whatever language the lease is in.
Workflow
Every statement checked. In every country.
The AI captures and validates, your real estate team decides, the landlord gets an objection backed by evidence. Deadlines and escalation are part of every step.
Service charge auditStarts as soon as a statement is recognised
Typical flowInvolvedReal estateControllingExternal · Landlord
- TriggerStatement receivedSYSystem · Inbox
- AI stepCapture line items and consumptionAIAI · around 45 seconds
- AI checkValidate against lease and previous yearAIAI · findings with source
- DecisionRaise an objection?LHL. Hoffmann · Real estateDeadline 10 daysto head of real estate
- AI stepDraft objectionAIAIPilot
- EmailObjection to the landlordSYSystem · after approval by ControllingDeadline 5 days
Objections backed by evidence, not gut feeling, for every statement at every site.
AI stepDecisionSystem or personDeadlineEscalation
Use cases
What multi-site retailers automate with clearlea.se.
Service charge auditEvery statement captured down to the line item and checked against the lease and the previous year.
€3 to 4/m²typical discrepancy per year (Estimate)45 sper statement
Index adjustmentEvery index letter checked against the indexation clause before you pay.
< 2 sclause and threshold foundEvidencefor every approval
Options and termination deadlinesFrom the lease and every amendment, in the cockpit with the person responsible.
6 monthslook-ahead with assigneesallamendments included
Site onboardingReal setupNew stores and entire networks captured in days.
3 daysinstead of 10 weeks600+sites, avg. 10 documents
Invoice checksMatched to the right lease, including international invoices without an e-invoice format.
10 sper invoice
Energy and ESGConsumption and CO2 cost allocation per site, comparable across the whole network.
45 sper statement incl. consumptionper sitecomparable
Green lease checkCheck leases against green lease standards, with missing clauses flagged and sourced.
< 30 sper leaseSourcefor every gap
Amendment reviewFor expansion: check new amendments against your lease standards before signing.
< 30 sper documentSourcefor every deviation
Portfolio optimisationCosts per m² and site side by side, outliers and options visible before deadlines pass.
per m²costs compared6 monthslook-ahead on options
Lease accountingIFRS 16: the data foundation, auditable down to the clause.Terms, options, indexation and payments for every lease, with the full amendment chain and evidence. Handed over to your lease accounting or ERP system, ready for closing and audit.
TermOptionsIndexationPayment scheduleSource for every value
From a real setup
Where checking pays off.
84%of audited commercial service charge statements contain errorsSource: Mineko, 2026 analysis
€3 to 4per m² per year, typical discrepancy where errors are foundEstimate by clearlea.se
45 sper service charge statement, down to the line item
3 daysinstead of 10 weeks of onboarding for four retail chains
A lease management service provider used clearlea.se to take over the portfolios of four multi-site retailers, several hundred sites per chain, the largest with over 600. Processing took under 2 hours, 3 days including human quality checks. On that basis, the provider now offers deadline management and service charge audits.
FAQ
What teams like yours ask first.
- Does this work for Austria, Switzerland, the Netherlands and other EU countries?
- Yes. We read leases in all major European languages. And the interface speaks each user's language, set per person. So international teams work in the same software.
- We already use lease management software.
- Good. clearlea.se delivers verified data to your system, for example com.TRADENET or SAP RE-FX, via API or a standard format. Your IT team can build the integration quickly, and certified partners help with difficult systems. No vendor lock-in.
- Who decides on objections?
- Your team. The AI captures, checks and flags. A named person decides and approves.
- What does clearlea.se cost?
- From €9.49 per site per month, with volume discounts for large store networks. Unlimited users, AI usage included.
