98%Accuracy, learns from every correction
approx. 250Document categories out of the box
45 sper service charge statement
< 30 sper lease, fully captured
Data with history
Every value with origin and history.
clearlea.se recognises, classifies and reads every document. Lease, amendments and letters become one current valid state per property, with history point by point.
Classification by your taxonomyAround 250 document categories out of the box. You define cost types, charts of accounts and standards yourself.
Fully configurable extractionNot the usual 50 data points, but any question you ask, in under 2 seconds per data point. Per workspace, for every document type.
History for every data pointWhat changed when, through which document and why. Beyond amendments: termination notices, letters and minutes too.
Source down to the clauseEvery value points to document, page and section. Reviewers see the evidence in one click.
QA index for every new valueAccepted above your threshold, approved by a person below it. Every correction makes the system better.
One data model for every countryLeases in all major European languages, the interface in each user’s language.
Berlin · Friedrichstraße 112 · Data pointLease endSource: Amendment 6 · § 2
31/12/2031QA 96%
- Lease · 2014 · § 3until 31/12/2024
- Amendment 3 · 2019 · § 1extended to 31/12/2026
- Amendment 6 · 2024 · § 2extended to 31/12/2031 · valid
Approved by M. Weber · loggedView evidence →
Classified by your taxonomyConfigurable.
DIN 276DIN 18960BetrKV § 2GEFMA 200SKR 03 / SKR 04Cost centresIFRS 16eCl@ssYour own taxonomy
Cockpit
You only see what needs your attention.
Nobody has to search. The cockpit shows deadlines, deviations and open approvals, each with an owner. Plus KPIs across the whole portfolio.
- Tasks with owners and deadlines
- Option, termination and index deadlines from every lease
- KPIs across properties, countries and years, against market data on request
- Fully configurable roles, sign-in via SSO
Your team decides instead of searching or writing prompts. The answer is already there.
7need attention
4open approvals
12deadlines in the next 90 days
41done automatically
My tasks
- Approve index adjustmentKöln · Schildergasse 61todayMW
- Review optionZürich · Bahnhofstrasse30/06JB
- Request evidenceHannover · Georgstraße 125 daysSK
Service charges per m² · portfolio
One property is well above the portfolio median.
Workflows
Every step a result. Every step an owner.
Workflows are not agents you send off on their own. They break a business process into steps. AI prepares or completes the work, a named person is accountable, with a deadline and escalation. Fully or partly automated and proactive: workflows start by themselves in the background, without anyone writing a prompt.
Invoice checkStarts as soon as an invoice is recognised
Typical flowInvolvedAccountingProperty managementExternal · service provider
- TriggerInvoice receivedSYSystem · Inbox
- AI stepRead and match to the leaseAIAI
- CheckCheck against the leaseSYSystem · Rules
- DecisionDiscrepancy?SKS. Krüger · Property managementDeadline 3 daysto property lead
- TaskRequest credit noteSPService provider · externalDeadline 10 daysto property management
- ApprovalApprove payment, hand over to ERPACAccounting · with signatureDeadline 2 days
Three teams, one service provider, one process. Every invoice checked, every approval on record.
AI stepDecisionSystem or personDeadlineEscalation
Building blocks with a business resultA selection. We add new building blocks with you.
- Classify document
- Capture data
- Service charge audit
- Check invoice
- Lease compliance check
- Rule-based decision
- Specialist approval with signature
- Request evidence
- Assign task
- Send email
- Hand over to ERP
- Export data
- Your own building block
Complete workflows as templates:KYC checkMandate onboardingIndex adjustmentMaintenance & inspectionsEnergy & ESG data
Proactive in the backgroundWorkflows start intelligently on their own, around the clock. Nobody has to write a prompt first.
Deadline and escalation per stepEvery step has an owner, a deadline and an escalation path.
Specialist approval as a step of its ownWith signature and justification. Logged audit-proof and open to review at any time.
Versioned and approvedYou manage workflows centrally. Only reviewed and tested versions go live.
9 built-in guarantees. Fixed in code, not in the prompt.
Why this mattersA model can ignore anything that only lives in the prompt. That is why the rules at clearlea.se live in the code:
40%+of agentic AI projects will be cancelled by the end of 2027, partly due to inadequate risk controls.Source: Gartner, June 2025
Prompt ≠ ruleAI agents show little awareness of confidentiality on their own. Instructions in the prompt help only to a limited extent and cost performance.Source: Salesforce AI Research, CRMArena-Pro (2025)
1 instruction ignoredIn July 2025, an AI coding agent deleted a production database, even though changes without approval were explicitly forbidden. Imagine an agent sending termination notices to your entire portfolio.Source: eWeek, 22 July 2025
- 1No change without approvalEvery permission is granted explicitly. What is not allowed does not happen.
- 2No action runs twiceA payment, a letter, a handover: exactly once, even when a system stalls.
- 3No decision on outdated dataIf the data has changed in the meantime, the step checks again instead of deciding on the old state.
- 4Closed cases stay unchangedWhat is done stays documented exactly as it was decided.
- 5Complete audit trailWho, when, why: for people, AI and systems alike.
- 6Strict client separation, least privilegeEveryone sees only what they are allowed to see. Clients stay separate.
- 7GDPR deletion without losing the audit trailPersonal data can be deleted, the proof remains.
- 8No faulty workflow goes liveEvery new version is reviewed, tested and approved before release.
- 9AI never overrides the rulesRules and thresholds sit above every model, not in the prompt.
Integrations & MCP
Connected both ways. No IT project.
You manage data sources, integrations and communication channels centrally in the product. That is also where you decide which automation, which agent and which person may access what.
API in every directionYou can connect any tool with an API, as a source or as a target.
Email and HTTPMailboxes as input, handovers by email or HTTP as output.
MCP for your AIYour AI assistant queries the current valid state directly, with evidence.For AI Teams
Exports on your termsCSV, XML or structured into your data warehouse, configurable per recipient.
Connected, for example, to
SharePointd.velopELODocuWareSAP RE-FXiX-HausYardiPlanoncom.TRADENETDATEVExcelYour system
The names are examples, not partnerships. If your system is missing, we connect it with you. No DMS? Then clearlea.se is your document archive.Run by your rulesManaged cloud with a dedicated instance, private cloud, on-premises or fully isolated. Data and AI processing in Germany or in your environment.
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