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Operations intelligence for commercial real estate

Chaos in. Clarity out. Next step included.

For owners, property managers and companies with many sites: clearlea.se reads every lease with all its amendments, shows what needs attention next and handles the routine in auditable AI workflows.

30 minutes with our co-founder. You leave with a first workflow for your team.

Try it: drag a document into the property list. Or tap it.
Retail portfolio · 248 leases
New documents
Inbox New documents land here, from your DMS, mailbox or upload.
Property · Tenant Lease Contract history
Berlin · Friedrichstraße 112 Modehaus Lind GmbH
until31/12/2026·€18,450 Index:in 21 days
6 documents
Hamburg · Spitalerstraße 9 Café Brandt KG
until30/06/2028·€7,920 Index:01/01/2027
3 documents
München · Kaufingerstraße 4 Optik Seidel AG
until31/03/2030·€22,300 Index:in 64 days
4 documents
Köln · Schildergasse 61 Drogerie Weiss GmbH
until31/12/2029·€15,180 Index:01/07/2027
2 documents
Leipzig · Grimmaische Straße 20 Buchhandlung Arndt
until30/09/2027·€6,840 Index:—
5 documents
Berlin · Friedrichstraße 112Retail portfolio · 248 leases
Tenant Modehaus Lind GmbH
Lease end 31/12/2026
Net rent €18,450
Index date in 21 days
Sample data. Real processing: a service charge statement in around 45 seconds.
In use across DACH, e.g. at GARBE Industrial Real Estate

Most of our customers prefer not to be named.

98% accuracy, learns from every correction
3 days instead of 10 weeks of portfolio onboarding
45 s per service charge statement
Recognised & connected
The problem

The truth is in Amendment 7.

Lease, amendments, terminations, service charge statements, invoices, Excel lists and emails: the current valid state of a lease is spread across dozens of documents. Whoever decides often decides on outdated information. And a mistake from year one runs on for the entire lease term.

84% of audited commercial service charge statements contain errors. Source: Mineko, 2026 analysis
14 years of impact from a mistake made in year one of a 15-year lease. Source: CCIM Institute

Operations intelligence means: the current valid state is there before anyone looks for it.

Contract history · Friedrichstraße 112 8 documents · 2014 to today
Lease · 2014Lease end 31/12/2024 · 1,360 m²
Amendment 1 · 2016Area +120 m²
Amendments 2 to 5 · 2017 to 20224 documents, incl. partial termination of storage
Amendment 6 · 2024Lease end 31/12/2031
Amendment 7 · 2025Rent from 01/01/2026: €19,200
Valid as of today
Lease end 31/12/2031Amendment 6 · § 2
Net rent €19,200Amendment 7 · § 1
Leased area 1,480 m²Amendment 1 · § 3
How it works

Three layers. One valid state. Every next step.

01 · Chaos in

Integration & documents

Documents arrive however they arrive: from your DMS, mailbox, data room, upload or via API. clearlea.se assigns every document to one of around 250 categories and reads the information you need. You decide which information that is.

02 · Clarity out

Asset data with history

For every data point, the current valid state across lease, amendments and terminations, with history and a source down to the clause. 98% accuracy. The QA index shows the quality of every new value, and the system learns from every correction.

03 · Next step included

Cockpit & workflows

The cockpit shows what needs attention next. Workflows handle the routine: step by step, with named ownership and approval where it counts.

The platform in detail
Who it's for

Built for everyone who works with leases.

Owners & Asset ManagementOne valid state for every property. With evidence.Portfolio transparency, due diligence and reporting, without Excel archaeology. Learn more → Property & Facility ManagementNew mandate? Up and running in days.No missed rent adjustments, fewer disputes over service charge statements. Learn more → Multi-Site Retailers & CorporatesEvery service charge statement checked. Every deadline in view.One central overview of all sites, across national borders too. Learn more → AI & IT teamsKeep your AI strategy.A source your agents can trust. With central control instead of sprawl. Learn more →
Controlled automation

No agents you send off and hope for the best.

Workflows break a process into clear steps. AI works within the steps, a named person owns each one and approves where it counts. Every step has an owner, a deadline and an escalation path. That way, processes run across departments, even across company boundaries, and stay auditable for internal audit and compliance.

Workflow library
Process amendmentStarts as soon as an amendment is recognised
Typical flow
InvolvedContract managementAsset ManagementAccounting
  1. Trigger Amendment received SYSystem · Inbox
  2. AI step Read, changes with QA index AIAI
  3. Decision QA above threshold? MWNo: M. Weber · Contract management Deadline 2 days to team lead
  4. Approval Approve rent change JBJ. Brandt · Asset Management Deadline 3 days to head of asset management
  5. Action Update contract history SYSystem · Evidence saved
  6. Handover Rent debit posting to accounting SYSystem · via API
The current valid state is up to date before anyone looks for it. Three teams, one flow.
AI stepDecisionSystem or personDeadlineEscalation

9 built-in guarantees for every automation

Built into the code, not the prompt. That is why even agents can work under strict control.
  • No change without approval
  • No action runs twice
  • No decision on outdated data
  • Closed cases stay unchanged
  • Complete audit trail: who, when, why
  • Strict client separation, least privilege
  • GDPR deletion without losing the audit trail
  • No faulty workflow goes live
  • AI never overrides the rules
Why steps instead of long chainsAt 95% accuracy per step of an AI agent, around 60% overall quality remains after ten steps. That is why every step in clearlea.se has its own checkpoint.
95 1
90 2
86 3
81 4
77 5
74 6
70 7
66 8
63 9
60 10
Consecutive steps, overall quality in %. AI agents solve 58% of single-step tasks but only 35% of multi-step workflows. Sources: Lusser's law; Salesforce AI Research, CRMArena-Pro (2025)
For teams with an AI strategy

The answer is there before you ask.

An AI agent reads what you give it and guesses the rest. clearlea.se keeps the current valid state ready, with history and evidence. Your own AI queries it via MCP: one query instead of entire documents.

General-purpose AI agentCPGPTCL5 files uploaded
When does the lease at Friedrichstraße 112 end?
Example calculationwaiting
Your AI with clearlea.se Works withCPGPTCL
When does the lease at Friedrichstraße 112 end?
Example calculationwaiting
Same model on the left and the right. The difference is access to verified data.
No uploads, no prompt engineeringThe verified answer is already in the table. Your AI just queries it.
Saves time and tokensOne query instead of entire documents in the context window.
Central control instead of sprawlPermissions, logging and approvals for every AI in your organisation, in one place.
Specialised, purchased AI solutions succeed roughly twice as often as in-house builds (67% vs 33%). Source: MIT Project NANDA, The GenAI Divide (2025) For AI & IT Teams
From real setups

Every story is a workflow.

You see not only the result, but also what would run in your organisation.

From a real setup

Lease management service provider

Portfolio onboarding for four retail chains, each with several hundred sites
  1. Data room handed over
  2. Documents classifiedAI
  3. Leases and amendments capturedAI
  4. Quality checked and approved
  5. Deadlines and service charge audits as a service for its clients
3 daysinstead of 10 weeks
From a real setup

GARBE Industrial Real Estate

Incoming invoices as a workflow, all the way to the data warehouse
  1. Invoice received
  2. Classified and matched to the leaseAI
  3. Cost types classified to DINAI
  4. Specialist approval given
  5. Export to the data warehouse
10 sper invoice
Sovereignty & security

Your data, your rules. In your own infrastructure if you wish.

For procurement, IT security and data protection: the key answers before you ask.

  1. Managed CloudA dedicated instance per customer, hosted in Germany in ISO 27001-certified data centres. If you wish, with no US providers at all, AI included.
  2. Private CloudIn your cloud environment, run by your IT. Documented and enterprise-ready.
  3. On-premisesOn your own servers, with your security policies.
  4. Air-gappedCan run fully isolated, with no outside connection.
Does our data go to the US or China?
No. Data and AI processing stay in Germany or in your own environment. If you wish, with no US providers at all.
Do you train your AI on our data?
No. Neither we nor any model provider uses your data for training.
How good is the data?
98% accuracy, a QA index for every new value and a source down to the clause. We flag uncertain values instead of overwriting them.
What about ISO 27001 and GDPR?
Operated in ISO 27001-certified data centres, our own certification in preparation. Data processing agreement (DPA) under Art. 28 GDPR, TOMs on request.
To the Trust Center: documents, guarantees, AI principles
Integrations

Fits between your systems. Replaces none.

Your sourcesDMS · Mailbox · Data room · Upload · Data import
clearlea.seData with history · Cockpit · Workflows
Your systemsERP · CREM · Accounting · Data warehouse · Excel · Your AI via MCP

Connections run via API, standard formats and email, in both directions. If your system is missing, we connect it with you. No vendor lock-in: you can export your data at any time.

No DMS? Then clearlea.se is your document archive, with every document filed to the right property.

Connected, for example, to
SharePointd.velopELODocuWareSAP RE-FXiX-HausYardiPlanoncom.TRADENETDATEVExcelYour system
These names are examples, not partnerships.
Co-founder and CEO of clearlea.se
Next step

30 minutes. Your first workflow.

You talk directly to our co-founder and CEO. Together we find the process with the biggest lever in your portfolio and sketch the first workflow for your team. We are also happy to talk about using AI safely in your organisation.

From €9.49 per site per month, volume discounts available. Unlimited users, AI usage included.